The mission of the Textbook Department is to help increase student achievement by delivering the right textbooks to the right schools, at the right time, by managing the district's textbooks in the most effective and efficient manner possible.
The Textbook Department is responsible for ensuring that textbooks adopted by the Texas Education Agency and the Spring Independent School District are properly requisitioned, procured, delivered, and inventoried in accordance with the rules and regulations of the State of Texas, and the policies and procedures of SISD. The department is also responsible for campus textbook coordinator training, monitoring lost textbooks financially accountability, and managing textbook inventories at the district and in all schools. Improvements promoting accountability, "best practices", and fiscal constraint within a "continuous process improvement" environment are goals consistently emphasized throughout the Textbook Department.
PRINCIPLES OF TEXTBOOK MANAGEMENT:
The following Principles of textbook management offer rules and practices that should be implemented within the school textbook procedures.
- Effective textbook management involves clear precise communications between all parties involved. The communications must be based on factual, accurate, and objective information.
- Complete and accurate records of textbook receipts, distributions, returns, payments, and damages are essential and must be maintained from year to year.
- The District Administration has the ultimate responsibility for the care of textbooks in the entire district and is accountable for their use. The responsibility is shared with campus administrators, curriculum supervisors, and teachers.
- The campus administration has the ultimate responsibility for the care of textbooks allocated to the campus and is accountable for their use. This responsibility is shared with teachers and students (and their parents/guardians) to whom the textbooks are distributed.
- The authority to manage textbooks at the campus level is delegated to the campus textbook coordinator appointed by the school principal. The expectation is that well-defined policies and procedures will be consistently implemented.
- The campus textbook coordinator is responsible for ensuring all textbooks are available in adequate quantities to meet the needs of students and teachers while maintaining accurate documentation.
TEXTBOOK ADOPTION PROCESS-STATE:
Each year in November, the Texas State Board of Education approves textbooks that make up the State Adoption List for use in the school districts the following year. The textbooks are evaluated and purchased at the state level for a multi-year adoption cycle. School Districts determine which books they will adopt for use from the State Adoption List placing special emphasis on state-mandated essential elements such as Texas Essential Knowledge and Skills (TEKS/TAKS), standardized tests, and end-of-course tests.
State Funding and Regulation. The Texas Education Agency (TEA) establishes rules and regulations for the selection process at the school districts level, and purchases and distributes the textbooks selected from the approved list. TEA establishes the maximum price the state will pay for each state-approved textbook.
ANNUAL ORDER DISTRIBUTION OVERVIEW:
Textbooks are received by SISD Textbook Department between June and August, and are immediately scheduled for delivery to the schools. Each school is responsible for verifying the accuracy of the shipments received. Schools must notify the Textbook Department within 5 days for the delivery for shipment discrepancies. Schools must store the books until school opens and the books are distributed to the Teachers. The school should follow the recommended guidelines to record and track the textbooks distributed to each Teacher to facilitate recovery of the textbooks.
Instructional Material Coordinator
Textbook Inventory Specialist