Purchasing & Contracts

  • Doing Business with Spring ISD

    Who We Are

    Spring Independent School District covers fifty-seven square miles in North Harris County, Texas.  The District has twenty-five elementary schools, seven middle schools, four high schools, one Early College program, and a Disciplinary Alternative Educational program.  Some 4,000 plus staff members work to provide an education program from pre-kindergarten through grade twelve for more than 35,000 students.

    The Law

    The District is a political subdivision of the State of Texas.  It operates under specific legal requirements for the acquisition of goods and services.  You can view the District’s purchasing policy and procedures manual on the Procurement Services web page.  Spring ISD is exempt from most state and local taxes.  Tax-exempt forms will be supplied upon request by the Procurement Services department.

    District Purchasing Philosophy

    We encourage the control of expenditures at the campus and department level.  Our focus is on educating requisitioners within campuses and administrative departments so they can make most purchases directly.  By using a comprehensive training program, district wide contracts, and a redundant communication system, we give our purchasers the confidence and support they need to be successful.  Although oversight of the purchasing process is still centralized, most purchasing decisions are site-based.

    Method of Contracting

    Except contracts for the purchase of produce or vehicle fuel, all contracts for goods and non-professional services valued at $50,000 or more in the aggregate, for each 12-month period, are made by the procurement method that provides the best value to the District, in accordance with Texas Education Code 44.031(a). For construction projects, the Board of Trustees will determine the appropriate procurement method to receive competitive prices from competing vendors. Public openings for bids and proposals are held at the Procurement Services department conference room located at 16717 Ella Blvd., Houston, TX 77090. Construction projects public openings are held at 15330 Kuykendahl Road, Houston, TX 77090.

    For purchases of goods between $10,000 and $50,000 in the aggregate, for a 12-month period, the Procurement Services department relies on quotations taken from several vendors prior to awarding a contract. Written (faxed or email) quotations are primarily used. A partial list of active, competitively-awarded contracts may be viewed within our web-based contracts database, Contract Reporter, located on the Purchasing & Contracts web page under Procurement Services.

    For purchases of goods less than $10,000 in the aggregate, for a 12-month period, the Procurement Services department requires a quote from the vendor prior to awarding a contract.

    New Vendors

    New Vendors shall be registered by completing a New Vendor Add packet submitted to Procurement Services.  The New Vendor Add packet can only be accessed by District employees and will be provided to a prospective vendor when there is an interest in engaging in business between both parties.  The New Vendor Add packet is completed by the vendor and returned to the Campus or Department contact.  The District employee will then forward the packet to Procurement Services via email and receive a notification when the registration is complete. 

    E-Bidding and Notification List

    Vendors interested in responding to Bids/RFPs must register on our E-Bidding platform, Ion Wave.  Once registered, you will be notified via email when a solicitation is issued relating to the product or service commodities selected during the registration process. To register visit our E-Bidding website at https://springisd.ionwave.net/Login.aspx.

    Board Meetings

    All contracts based on bids or proposals are presented to the Board of Trustees prior to the issuance of a contract by the Procurement Services department.  Meetings of the Board of Trustees are normally held on the second Tuesday of each month in the Board Room of the Gordon M. Anderson Leadership Center at 16717 Ella Blvd., Houston, TX 77090.  Those interested in attending these meetings should contact the District to verify the place and time of a specific meeting.

    Cooperative Purchasing Affiliation

    Spring ISD gives preference to the use of cooperative or state contracts where goods and services can be purchased at competitive prices.   This is done to reduce administrative costs.

    The District is affiliated with the following purchasing cooperatives and governmental entities:

    ·         Educational and Institutional Cooperative (E&I);

    ·         Harris County Department of Education purchasing cooperative (Choice Partners);

    ·         Houston-Galveston Area Council of Governments Purchasing Cooperative (H-GAC);

    ·         National IPA (NIPA);

    ·         Region XI Educational Service Center;

    ·         Sourcewell;

    ·         Texas Procurement and Support Services (TPASS);

    ·         Texas Multiple Award Schedule (TXMAS);

    ·         Texas Department of Information Resources (DIR);

    ·         Texas Association of School Boards purchasing cooperative (BuyBoard);

    ·         The Cooperative Purchasing Network (Region IV Educational Service Center);

    ·         The Interlocal Purchasing System (TIPS);

    ·         U.S. Communities Government Purchasing Alliance;

    ·         School Purchasing Alliance (SPA);

     

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