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Topic/Title	All ABSENCE FROM DUTY REPORTS ACADEMIC RECORDS ACCESS POLICIES ACCESS TO INFORMATION, RECORDS OF ACCESS TO INFORMATION, RECORDS OF ACCESSION/DEACCESSION RECORDS ACCIDENT REPORTS ACCREDITATION REPORTS ACTIVITY AND STATISTICAL REPORTS AGENCY FUND ACCOUNTING RECORDS ANNUAL MEMBERSHIP REPORT APPLICATIONS AND RECOMMENDATIONS FOR PROFESSIONAL OR PARAPROFESSIONAL CERTIFICATES OR PERMITS, COPIES OF APPLICATIONS FOR NEW TRANSPORTATION PROGRAMS ATTENDANCE CONTROL DOCUMENTATION ATTENDANCE CONTROL DOCUMENTATION ATTENDANCE REPORTS AUDIT VERIFICATION CARDS BIRTH DATE DOCUMENTATION BORROWER REGISTRATION RECORDS CERTIFICATES OF AUTHORITY CIRCULATION RECORDS CLASS ORGANIZATION REPORTS AND ROSTERS CONTRACTS FOR TRANSPORTATION SERVICES CORRESPONDENCE WITH PARENTS OR GUARDIANS COUNTY AVAILABLE REPORTS CRIMINAL HISTORY CHECKS CUMULATIVE HEALTH CARD OR RECORD CURRICULUM GUIDES CURRICULUM PLANNING DOCUMENTATION CUSTODY DOCUMENTS DAILY FOOD SERVICE RECORDS DAILY MSRTS LOGS DATA VERIFICATION REPORTS DEFICIENCY PLAN DISCIPLINE RECORDS DRIVERS RECORDS (see also Section 3-1 of Local Schedule GR) DRIVERS RECORDS (see also Section 3-1 of Local Schedule GR) ELIGIBLE RIDER DOCUMENTATION EMERGENCY CARDS ENROLLMENT AND WITHDRAWAL REPORTS ENROLLMENT LISTS AND ROSTERS ENROLLMENT OR REGISTRATION FORMS ETHNICITY FORMS EVACUATION AND FIRE EXIT PLANS EXCLUSION AND VERIFICATION DOCUMENTATION EXTRACURRICULAR ACTIVITY RECORDS FEDERAL IMPACT AID SURVEY FORMS FEDERAL IMPACT AID SURVEY FORMS FIRE DRILL RECORDS FIRE SAFETY INSPECTION REPORTS FOLLOW-UP REPORTS FOOD AND FOOD EQUIPMENT INVENTORY RECORDS FREE OR REDUCED-PRICE MEAL RECORDS GRADE BOOKS GRADE REPORTS HEALTH INSPECTION REPORTS HEALTH SCREENING DOCUMENTATION HEALTH SCREENING DOCUMENTATION HOME LANGUAGE SURVEYS IMMUNIZATION RECORDS INSTRUCTIONAL CHECKLISTS INTERLIBRARY LOAN RECORDS INVENTORY RECORDS LAW ENFORCEMENT NOTIFICATIONS LESSON PLANS LIBRARY CATALOGS LICENSING AND COMPLETION FORMS LOCAL TEXTBOOK COMMITTEE REPORT McKINNEY HOMELESS ASSISTANCE ACT STUDENT RECORD MENU RECORDS MISSING CHILD PREVENTION AND IDENTIFICATION PROGRAM RECORDS MISSING CHILD PREVENTION AND IDENTIFICATION PROGRAM RECORDS MONITORING DOCUMENTATION PARENTAL PERMISSION RECORDS PARKING DECAL/PERMIT RECORDS PERFORMANCE APPRAISAL RECORDS PERFORMANCE APPRAISAL RECORDS PERSONNEL ROSTERS PERSONNEL UNIT REQUIREMENT CALCULATION WORKSHEETS PHYSICIAN REFERRALS AND REPORTS PLANNING RECORDS PROGRAM APPROVAL APPLICATIONS PROGRAM APPROVAL APPLICATIONS PROTEST OF RECORD STATEMENTS PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS) DATA SUBMISSIONS PUPIL TRANSPORTATION REPORTS RECORD AMENDMENT REQUESTS AND RELATED DOCUMENTATION RECRUITING RECORDS REPORT CARDS REPORTS TO ENFORCEMENT AGENCIES REQUESTS FOR RECOGNITION OF COMPLETION DOCUMENTS REQUESTS FOR WAIVER OF TEXAS EDUCATION AGENCY POLICIES AND RULES REQUESTS FOR WAIVER OF TEXAS EDUCATION AGENCY POLICIES AND RULES ROUTE DESCRIPTIONS SCHOLASTIC CENSUS RECORDS SCHOOL BONDS, APPLICATIONS FOR GUARANTY OF SCHOOL BUS PURCHASE SCHOOL BUS SURVEILLANCE VIDEO (no incident) SCHOOL BUS SURVEILLANCE VIDEO (incident) SCHOOL BUS SURVEILLANCE VIDEO SCHOOL CALENDAR SCHOOL TRANSPORTATION COST AND MAINTENANCE RECORDS SCHOOL TRANSPORTATION COST AND MAINTENANCE RECORDS SCHOOL TRANSPORTATION COST AND MAINTENANCE SERVICE RECORD AFFIDAVITS SPECIAL HEALTH CARE RECORDS SPECIAL HEALTH CARE RECORDS STATEMENT OF ASSURANCE FOR STUDENTS WHO ARE VICTIMS OF A VIOLENT CRIMINAL ACT STATEMENTS OF COMMITMENT (OUT-OF- STATE CERTIFICATES) STATEMENTS OF INTENTION TO BECOME A UNITED STATES CITIZEN STUDENT DRUG/ALCOHOL TEST RESULTS STUDENT DRUG/ALCOHOL TEST RESULTS (negative results) STUDENT DRUG/ALCOHOL TEST RESULTS (positive results) STUDENT GUIDANCE AND COUNSELING FILES STUDENT RECORDS STUDENT ROSTERS STUDENT WITHDRAWAL/RECORD TRANSFER FORM SUBSTITUTE TEACHING ROSTERS SURVEYS TEACHER CERTIFICATE REGISTERS TEST AND ACADEMIC MEASUREMENT REPORTS TEST AND ACADEMIC MEASUREMENT REPORTS TEXTBOOK CUSTODIAN BONDS TEXTBOOK INVENTORY AND DISTRIBUTION CONTROL RECORDS TEXTBOOK INVENTORY AND DISTRIBUTION CONTROL RECORDS TEXTBOOK INVENTORY AND DISTRIBUTION CONTROL RECORDS TEXTBOOK PROCUREMENT RECORDS TEXTBOOK SALES AND DISPOSITION RECORDS TEXTBOOK SALES AND DISPOSITION RECORDS TEXTBOOK PROCUREMENT RECORDS TRANSFER, APPLICATIONS FOR, AND ASSOCIATED REPORTS TUBERCULOSIS CERTIFICATES UNIVERSITY INTERSCHOLASTIC LEAGUE RECORDS VISITOR LOGS
Description	Starts With Contains	Description
Retention Period	All 1 year 1 year after entry of 1 year after entry of grades in the academic achievement or cumulative record 1 year after entry of scores and other data in student individual record or rosters 1 year or date of withdrawal + 2 2 years 3 years 3 years or until litigation claim or audit is complete whichever is later 30 days after incident resolved or verdict is rendered 4 years after the expiration or termination of the contract according to its terms 5 years 5 years if used in lieu of individual student records; otherwise AV 5 years; or 2 years after the student reaches the age of 18 whichever later AV AV after date of withdrawal US or AV after date of withdrawal AV after entry of information on Cumulative Health Record AV after fingerprints and/or photograph taken AV after receipt and reconciliation of shipment AV after receipt and reconciliation of shipment AV after subsequent accreditation AV after subsequent accreditation Cessation of services + 5 years Cessation of services + 5 years but see retention note (a) Date of decision + 2 years Date of withdrawal Date of withdrawal graduation or 5 years whichever sooner Date of withdrawal + 2 years Date of withdrawal + 5 years End of eligibility + 5 years End of enrollment + 5 years End of school year End of validity of request or authorization + 2 years FE + 2 years FE + 3 years FE + 5 years For as long as the record containing the contested information is maintained LA PERMANENT PERMANENT but see retention note Until cessation of activity for which consent granted + 2 years; or if annually renewable US + 2 years Until receipt of guaranty documentation Until the student is 18 Until the student is 18 PERMANENT US US + 1 year US + 2 years US + 3 years US + 5 years US + 5 years or life of program + 5 years whichever applicable US or 3 years whichever is sooner US or date of separation + 2 years as applicable US or expiration of permit US or until student ceases enrollment whichever sooner

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