TSLAC LOCAL SCHEDULE SD (Schools Districts) and GR (Local Governments)
All
ACADEMIC RECORDS
ACCREDITATION RECORDS
ADULT AND VOCATIONAL EDUCATION RECORDS
ATTENDANCE RECORDS
BILINGUAL AND SPECIAL LANGUAGE PROGRAM RECORDS
DISCIPLINE AND COUNSELING RECORDS
DRIVERS EDUCATION RECORDS
DYSLEXIA PROGRAM RECORDS
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT RECORDS
FOOD SERVICE RECORDS
GIFTED/TALENTED PROGRAM RECORDS
INDIVIDUAL EMPLOYEE RECORDS
INSTRUCTION AND GRADE REPORTING RECORDS
LIBRARY RECORDS
MISCELLANEOUS RECORDS
MISCELLANEOUS REPORTS AND SURVEYS
NEW GENERATION SYSTEM (NGS) RECORDS. FORMERLY MIGRANT.
OTHER SPECIAL POPULATIONS RECORDS
SCHOOL SAFETY RECORDS
SCHOOL TRANSPORTATION RECORDS
SECTION 504 PROGRAM RECORDS
SPECIAL EDUCATION PROGRAM RECORDS
STAFFING RECORDS
STUDENT HEALTH RECORDS
TEXTBOOK RECORDS
All
ABSENCE FROM DUTY REPORTS
ACADEMIC RECORDS
ACCESS POLICIES
ACCESS TO INFORMATION, RECORDS OF
ACCESSION/DEACCESSION RECORDS
ACCREDITATION REPORTS
ALTERNATIVE CERTIFICATION PROGRAMS (ACPs)
ANNUAL MEMBERSHIP REPORT
APPLICATIONS AND RECOMMENDATIONS FOR PROFESSIONAL OR PARAPROFESSIONAL CERTIFICATES OR PERMITS, COPIES OF
APPLICATIONS FOR NEW TRANSPORTATION PROGRAMS
ATTENDANCE CONTROL DOCUMENTATION
ATTENDANCE REPORTS
AUDIT VERIFICATION CARDS
BIRTH DATE DOCUMENTATION
BORROWER REGISTRATION RECORDS
CAMPUS IMPROVEMENT PLAN
CERTIFICATES OF AUTHORITY
CIRCULATION RECORDS
CIVIL RIGHTS DATA COLLECTION (CRDC)
CLASS ORGANIZATION REPORTS AND ROSTERS
CONTRACTS FOR TRANSPORTATION SERVICES
CRIMINAL HISTORY CHECKS
CURRICULUM GUIDES
CURRICULUM PLANNING DOCUMENTATION
CUSTODY DOCUMENTS
DAILY FOOD SERVICE RECORDS
DAILY NGS LOGS
DATA VERIFICATION REPORTS
DISCIPLINE RECORDS
DISTRICT IMPROVEMENT PLAN
DRIVERS RECORDS (see also Section 3-1 of Local Schedule GR)
ELIGIBLE RIDER DOCUMENTATION
ENROLLMENT AND WITHDRAWAL REPORTS
ENROLLMENT LISTS AND ROSTERS
ENROLLMENT OR REGISTRATION FORMS
ETHNICITY FORMS
EVACUATION AND FIRE EXIT PLANS
EXTRACURRICULAR ACTIVITY RECORDS
FEDERAL IMPACT AID SURVEY FORMS
FIRE DRILL RECORDS
FIRE SAFETY INSPECTION REPORTS
FOLLOW-UP REPORTS
FOOD AND FOOD EQUIPMENT INVENTORY RECORDS
FREE OR REDUCED-PRICE MEAL RECORDS
GRADE BOOKS
GRADE REPORTS
HEALTH INSPECTION REPORTS
HEALTH RECORDS
HOME LANGUAGE SURVEYS
INSTRUCTIONAL CHECKLISTS
INTERLIBRARY LOAN RECORDS
INVENTORY RECORDS
LAW ENFORCEMENT NOTIFICATIONS
LESSON PLANS
LIBRARY CATALOGS
LICENSING AND COMPLETION FORMS
LOCAL TEXTBOOK COMMITTEE REPORT
McKINNEY HOMELESS ASSISTANCE ACT STUDENT RECORD
MENU RECORDS
MISSING CHILD PREVENTION AND IDENTIFICATION PROGRAM RECORDS
MONITORING DOCUMENTATION
PARENTAL PERMISSION RECORDS
PARKING DECAL/PERMIT RECORDS
PERFORMANCE APPRAISAL RECORDS
PERSONNEL ROSTERS
PERSONNEL UNIT REQUIREMENT CALCULATION WORKSHEETS
PROGRAM APPROVAL APPLICATIONS
PROTEST OF RECORD STATEMENTS
PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS) DATA SUBMISSIONS
PUPIL TRANSPORTATION REPORTS
RECORD AMENDMENT REQUESTS AND RELATED DOCUMENTATION
RECRUITING RECORDS
REPORT CARDS
REQUESTS FOR RECOGNITION OF COMPLETION DOCUMENTS
REQUESTS FOR WAIVER OF TEXAS EDUCATION AGENCY POLICIES AND RULES
ROUTE DESCRIPTIONS
SCHOLASTIC CENSUS RECORDS
SCHOOL BUS SURVEILLANCE VIDEO
SCHOOL BUS SURVEILLANCE VIDEO (incident)
SCHOOL BUS SURVEILLANCE VIDEO (no incident)
SCHOOL CALENDAR
SCHOOL TRANSPORTATION COST AND MAINTENANCE RECORDS
SERVICE RECORD AFFIDAVITS
STATEMENT OF ASSURANCE FOR STUDENTS WHO ARE VICTIMS OF A VIOLENT CRIMINAL ACT
STUDENT DRUG/ALCOHOL TEST RESULTS
STUDENT DRUG/ALCOHOL TEST RESULTS (negative results)
STUDENT DRUG/ALCOHOL TEST RESULTS (positive results)
STUDENT GUIDANCE AND COUNSELING FILES
STUDENT RECORDS
STUDENT ROSTERS
STUDENT TESTING AND ASSESSMENT ACCOMMODATION RECORDS
STUDENT WITHDRAWAL/RECORD TRANSFER FORM
SUBSTITUTE TEACHING ROSTERS
SURVEYS
TEACHER CERTIFICATE REGISTERS
TEMPORARY TEACHING STATUS AUTHORIZATIONS
TEST AND ACADEMIC MEASUREMENT REPORTS
TEXTBOOK INVENTORY AND DISTRIBUTION CONTROL RECORDS
TEXTBOOK PROCUREMENT RECORDS
TEXTBOOK SALES AND DISPOSITION RECORDS
TRANSFER, APPLICATIONS FOR, AND ASSOCIATED REPORTS
UNIVERSITY INTERSCHOLASTIC LEAGUE RECORDS
VIDEO SURVEILLANCE, SPECIAL EDUCATION SETTINGS
VISITOR LOGS
Starts With
Contains
Starts With
Contains
All
1 year after entry of grades in the academic achievement or cumulative record.
1 year after entry of scores and other data in student individual record or rosters.
1 year after recording of data in the academic achievement or cumulative record.
1 year from date signed by physician, or date of withdrawal if contraindication is lifelong. Date affidavit notarized + 2 years, or date of withdrawal, whichever sooner.
1 year.
10 years.
2 years.
3 months.
3 years or until litigation, claim, or audit is complete, whichever is later.
3 years.
30 days after incident resolved or verdict is rendered.
4 years after the expiration or termination of the contract according to its terms.
4 years.
5 years, if used in lieu of individual student records; otherwise AV.
5 years.
5 years. AV.
After submission of data + 5 years.
AV after date of withdrawal. US or AV after date of withdrawal, as applicable.
AV after entry of information on Cumulative Health Record.
AV after fingerprints and/or photograph taken.
AV after receipt and reconciliation of shipment.
AV after subsequent accreditation.
AV.
Cessation of services + 5 years, but see retention note (a).
Cessation of services + 5 years.
Date minor reaches majority age + 3 years, if no claim filed; 3 years after settlement or denial of claim if a claim is filed, whichever applicable.
Date of completion, withdrawal, discharge, or release from program + 5 years.
Date of decision + 2 years.
Date of expiration or denial of permit + 1 year.
Date of final resolution +2 years.
Date of withdrawal + 2 years.
Date of withdrawal + 5 years.
Date of withdrawal + 7 years, or until the students 21st birthday, whichever later.
Date of withdrawal, or 5 years, whichever sooner.
Date of withdrawal.
Date records produced + 1 year.
Date rescinded or terminated + 5 years.
Date teacher signs for receipt of observation/evaluation form + 2 years.
Date test administered + 5 years.
Destroy at the end of the school year in which notification was issued.
End of enrollment + 5 years.
End of program year + 5 years.
End of school year or date of withdrawal, + 3 years.
End of school year.
End of validity of request or authorization + 2 years.
FE + 2 years.
FE + 5 years.
For as long as the record containing the contested information is maintained.
For the same period as the appraisal record to which they relate.
LA.
Must be destroyed 1 year after received or date information used for the authorized purpose, whichever sooner.
PERMANENT.
Qualifying Arrival Date (QAD) + 10 years.
Retain with the education records of the student as long as the records are maintained.
Until cessation of activity for which consent granted + 2 years; or, if annually renewable, US + 2 years.
Until end of school year.
Until replaced by Texas teaching certificate or date of separation +5 years, as applicable.
Until the student is 18 or date of withdrawal + 2 years, whichever sooner.
Until the student is 18. Expiration, termination, or revocation of consent +2 years, or destruction of all records to which consent applies + 2 years, whichever sooner.
US + 1 year.
US + 2 years or date of separation + 2 years, whichever sooner.
US + 2 years.
US + 3 years.
US + 5 years or life of program + 5 years, whichever applicable.
US + 5 years.
US or date of separation + 2 years, as applicable.
US or date of withdrawal + 5 years, whichever sooner.
