Helpful Tips for Public Information Requests

  • Bid Tab Request:

    • Always include the RFP Project Number and description of project when requesting bid tabulation for a project.
    • Documents responsive to requests for bid proposals may contain third party information which could require an Attorney General ruling request. If that is the case, you will be notified in writing.

    Student List Request:

    • Student directory information can only be released pursuant to Board Policy FL(LOCAL).
      • The standard fields provided in Student Lists are as follows:
        Student Name - Address - Phone - Email.
    • The information provided is ONLY for “unrestricted” students who did not opt out of information privacy.
    • Student Lists are provided in Excel Format on CD or E-mail.
    • The charge for directory information lists is $9.00.

    Employee List Request:

    • In instances where the employee has restricted access to certain information in accordance with Section 552.024 of the Texas Public Information Act, such information will not be provided.
      • The standard fields provided in Employee Lists are as follows:
        Name - Department - Position - E-mail - Address - Phone - Hire Date.
    • Lists are provided in Excel format on CD or E-mail.
    • The charge for directory information lists is $9.00.

    Requests for emails:

    In order to conduct a search for emails, the following information must be provided:

    • Correct spelling of name (s);
    • Specific time period (e.g., December 1, 2013-January 31, 2014);
    • Specific search terms (emails between Jane Doe and John Q. Public)
      • Emails Regarding This Particular Topic